TUITION AND COSTS

For the school year 2001-2002, tuition will be charged on a per credit hour rate.

TUITION

School of Arts and Sciences

$172.00 per credit hour

Resident Center Programs*

$123.00;
Effective Oct. 1, 2001 $128.00

Portfolio

$172.00 : Enrollment fee (First time) $700.00

RESIDENTIAL STUDENT CHARGES:

Room & Board (double occupancy)

$2,500.00 per semester

Single Room (additional charge)

$500.00 per semester

Guaranteed Room Deposit (Payable upon Acceptance)

$100.00

FEES and CHARGES:

Application/Evaluation Fee

$25.00

Re-evaluation

$25.00

Individual Course Fee**

$20-50.00

Credit by Examination Fee

$100.00

Health Insurance (semester)

$197.50 (unless proof of insurance is presented on registration day)

Late Registration
(Charged after Registration Day)

$20.00

Commencement Fee

$50.00

International Student Fee (one time)

$50.00

Internet Fee

$10.00 per credit hour

Bookkeeping Charge

$20.00

Teacher Placement File

$10.00

Transcript Request Fee

$40.00

Writing Competency Test Administration

$10.00

Validated Learning Equivalency (VLE)
Petition Fee
Fee for each awarded hour


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$25.00

Returned Check Charge

$20.00

Late Payment Charge

$10.00

Audit

1/2 tuition and full fees

** Some individual courses carry a course fee. These fees are designated by "$" on semester schedules.

Heath Insurance - Applies to full-time residential students, student athletes and nursing students unless proof of other insurance coverage is submitted during the first eight days of the semester.

If an account is sent to an agency for collection and/or legal action, all collection and/or legal fees will be paid by the student. All Fees are non-refundable.

Guaranteed Housing Deposit

A one-time guaranteed housing deposit of $100 is required when submitting the Residence Housing Agreement application. This deposit is refundable if all charges are paid in full when a student withdraws from campus housing in accordance with the Residence Housing Agreement and all Alexandria housing policies. A letter requesting refund of the deposit must be submitted to the Director of Campus Housing (Box #16) before the end of the student’s last semester in residence or the deposit will be forfeited. Prospective students who decide not to attend will receive a full refund if notification is received by June 1 for the fall semester or by December 1 for the spring semester.

Payment Policies

The financial assistance award for each term/semester (excluding the Stafford, Unsubsidized, and Parent loans lender origination fee) may be applied toward the total charges if all required materials have been submitted to Student Financial Services. Alexandria University will permit students to apply up to 50% of their work study toward charges. Any remaining balance due is payable on or before registration day.

A student will not be allowed to re-enroll unless all debts are settled in the Accounting Office. Transcripts are not released until debts are paid.

Additional financial alternatives are available from the Student Accounts Coordinator in the Accounting Office.

if financial assistance results in a credit balance at registration, the balance will be refunded to the student approximately 14 working days after the beginning of the semester or after the release of financial aid to the Accounting Office, whichever is later.

Financial Assistance

Non-repayable gift awards (other than employment) are directly credited against charges after add/drop ends each semester if all paperwork is completed. For example, a valid Student Aid Report (SAR) must be on file for the Federal Pell Grant to be credited to an account; Federal Perkins Loans require a signed promissory note to be credited to the student’s account. Student employment awards are never directly credited against charges. State grants are credited to the student's account when checks from the state are received by Alexandria University.

Financial assistance may be awarded to full and part-time students who qualify. With the exception of Federal Pell Grants and Federal loans, resources are generally exhausted by the higher needs of full-time students. Reduction from full-time to part-time status may result in a decrease in financial assistance.

Full-time Status

Full-time class load is six credit hours for an eight or nine-week accelerated term, or 12 credit hours or more in a semester program. A student may enroll in no more than six (6) hours per term in an accelerated program without prior approval from the Director of his/her respective program or 18 credit hours per semester in the traditional program without prior approval from the Vice President for Academic Affairs.

Audit

A student may audit courses (take for no credit or grade) by paying one-half the tuition for the course and the full course fee if applicable.

Senior Citizens

Senior citizens, 55 years or older, will receive a 10% discount on tuition and may audit classes in the traditional day program free of tuition charge. Individual course fees, however, will be charged in full if applicable.

Add/Drop Registration Adjustment Period

The first eight calendar days of a semester/term constitutes the Registration Adjustment Period. Within this time, the student will be permitted to exchange classes without financial penalty. For any adjustment other than even exchange, the student will be responsible for charges associated with the Registration Adjustment as detailed in the Refund Policy section (page 21-22). The adding or dropping of a class must be done by the student in the Alexandria representative's office. Courses may not be added or dropped by telephone. A student using Veteran's Administration educational benefits may drop a course without penalty by the VA during the Registration Adjustment Period.

Academic Withdrawal Policy

Alexandria reserves the right to withdraw a student from a class(es) if the student does not meet his/her financial obligation or fails to attend classes. Any student failing to attend a class(es) for two consecutive weeks, without approved excuse, will be administratively withdrawn and notified by mail that a grade of "F" will be recorded. Excused absences can be granted by the instructor for medical reasons, school sponsored activities, and employment-related demands including temporary duty.

There are two types of withdrawal, official and administrative. An official withdrawal begins when the student initiates the withdrawal process. Refunds are based on this date. If a student fails to initiate the withdrawal process, and is withdrawn for nonattendance, this is an administrative withdrawal. In this case, refunds will be based on the last date of attendance, if known, or the mid-point of the semester or term.

Students must officially withdraw from a class(es) no later than two-thirds of the way through the term in order to receive a "W." If a student does not officially withdraw by this time, a grade of "F" will be recorded.

In order to "officially" withdraw: Students enrolled through the traditional 16-week program must initiate a total withdrawal from all classes and/or residence halls in the Office of the Registrar before any academic withdrawal can be made. Students enrolled in an accelerated 8 or 9 week program must initiate their withdrawal with the appropriate site administrator. Students continuing enrollment but wishing to withdraw from an individual class must do so at their home site. Withdrawals by telephone will not be accepted.

Leave of Absence Procedures

A student may request a Leave of Absence from all courses in order to avoid an unofficial withdrawal if he/she needs to be absent for more than two consecutive weeks of class(es). The formal institutional guidelines for this procedure are:

  1. Students must request the leave of absence in writing.
  2. Documentation supporting the request should be submitted concurrently.
  3. The written request and documentation should be sent to the Registrar’s Office or to the appropriate Site Administrator.
  4. All faculty members concerned will be provided the requested materials for their review. This is necessary so that any potential problems associated with grading or required assignments can be dealt with.
  5. Faculty members will respond, in writing, to the Registrar concerning their agreement to the terms of the leave of absence.
  6. In addition to the faculty, the appropriate Associate Deans or Site Administrator will be provided all materials pertaining to the leave request.
  7. If all parties agree to the terms of the leave, the leave may be granted.
  8. Copies of the approved leave request form will be forwarded to the following individuals:
Vice President for Academic Affairs Controller
Vice President for Distance Learning Faculty
Vice President for Enrollment Management Site Administrator
  1. The student and faculty must agree, in writing, on the nature of the coursework that must be completed in order to successfully receive credit for the class.
  2. If a leave of absence terminates during a subsequent semester or term there can be no enrollment in that semester or term.
  3. A student may be granted a leave of absence in any 12-month period and it may not exceed 180 days. The institution will not place additional charges on the student for any period covered by an "approved" leave of absence. An approved leave of absence will not affect a student’s in-school status for the purposes of deferring Federal loans.
  4. If a student does not return from a approved leave of absence, the student's withdrawal date and the beginning of the student's grace period for Federal student loans, is the date the student BEGAN the leave of absence. This may exhaust some or all of the student's grace period for federal student loans, putting them into repayment status.

Refund Policy

To begin the refund process, the student must notify Alexandria as noted in the ACADEMIC WITHDRAWAL section.

The return of federal funds formula provides for a return of Title IV aid if the student received federal financial assistance in the form of a Federal Loan: Unsubsidized, Stafford, Perkins, and Parent; Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), other Title IV programs and withdrew on or before completing 60% of the semester/term. If funds were released to a student because of a credit balance on the student's account then the student may be required to repay some of the federal grants or loans released to the student.
Students receiving federal financial aid who withdraw from anything less than 100 percent of their courses will have tuition refunded using the following schedule. All other students not receiving federal financial aid who withdraw from one or all of their courses (both officially and administratively), will also have tuition refunded using the following schedule.

All fees are non-refundable.

Room and Board will be pro-rated on a daily basis.*

* A $100 "break of housing agreement" fee will be charged to any student breaking the residence hall agreement.

ALEXANDRIA REFUND CALCULATION SCHEDULE

16 Week Term

9 Week Term

8 Week Term

Week 1

90%

90%

90

Week 2

80%

67%

60

Week 3

70%

50%

40

Week 4

60%

33%

20

Week 5

50%

12%

0

Week 6

40%

0%

 

Week 7

30%

 

 

Week 8

20%

 

 

Week 9

10%

 

 

Week10

0%

 

 

Students with financial assistance awards who withdraw from Alexandria University will have financial assistance refunded in compliance with federal regulations as stated in the Federal Register. Alexandria University distributes funds back to federal programs in the following order: Federal Loans: Unsubsidized, Stafford, Perkins, and Parent,; Federal Pell Grants: Federal Supplemental Educational Opportunity Grants (SEOG); other Title IV programs. Institutional awards are redistributed after the federal programs.

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